EquipTrace
For events, sound, lighting, tent and décor companies

Know where every piece of gear is.

Tag your equipment once, scan it on any phone, and see what's on site, in store, in repair or missing. No more chasing the Excel sheet after every event.

Book a free demo See pricing
Equipment statusEXAMPLE
PARCAN-0042LED parcan · Corporate galaOn site
FAIRY-0118Fairy lights, 20 m · Main storeIn store
SPK-0007Speaker, 15 inch · WorkshopIn repair
TRUSS-0213Truss, 2 m · Last scan: wedding, KarenMissing

The end-of-event rush is when gear goes missing.

Excel can't keep upWhen 40 items leave a site at once, nobody has time to type each one into a spreadsheet.
Nobody knows who had it lastLights, chairs, cables and trusses move between stores, trucks and venues with no record of the handover.
Losses show up too lateMissing gear is found weeks later, when the next client needs it and it's too late to trace.
How it works

Tag it. Scan it. See it.

01TagValuable items get their own durable QR tag. Bulk items like chairs and cables get one tag per crate or box, so a single scan counts them all.
02ScanYour crew scans with the phones they already carry: out of the store, onto the site, back again, or off for cleaning or repair.
03SeeOne dashboard shows where everything is, what's overdue and exactly what didn't come back from which event.
Every item is always: In storeOn siteIn repairDamagedMissing
For owners and accountants

Your fixed asset register, kept up to date for you.

The items you track are your assets. EquipTrace turns them into a fixed asset register with depreciation, so year-end and audits stop being a scramble. See what each item cost, what it's worth today and how often it earns its keep.

PARCAN-0042EXAMPLE
CostKES 18,000 BoughtApr 2024 Book value todayKES 6,750 Events this year46
Pricing

Pay for the gear you track.

Unlimited scans on every plan. Prices in Kenya shillings.

FreeUp to 30 itemsKES 0

Scan on any phone, check-out and check-in, basic dashboard.

Starter31–200 itemsKES 3,000 /month

Everything in Free, plus unlimited users, event checklists and missing-item alerts. Or KES 30,000 a year.

Growth201–1,000 itemsKES 8,000 /month

Everything in Starter, plus a damage and repair log and reports per event and per crew. Or KES 80,000 a year.

Business1,000+ itemsCustom

Everything in Growth, plus a fixed asset register with depreciation, multiple stores and guided onboarding.

50% off Founding customer offer. Half price on any paid plan for your first 6 months, for our first pilot customers. QR tags and setup are a one-time fee, quoted per item.

Questions

How does the QR tagging work?Each item, or each crate of identical items, gets a durable sticker with a unique QR code. Scanning it with the app records where it's going and who scanned it.
Do I need special scanners?No. Any smartphone with a camera works, so your crew can use the phones they already carry.
Can you tag our equipment for us?Yes. We supply the tags and can help tag and load your equipment as part of setup.
Is there really a free plan?Yes. Track up to 30 items free, then move to a paid plan as your equipment grows.

See EquipTrace with your own gear.

Book a 20-minute demo. We'll show you how check-out and check-in work for an event like yours.

WhatsApp or call: +254 792 141 762 Email: info@equiptrace.co.ke Book a demo on WhatsApp